Offer PTO without making it a spreadsheet job.
Cala HQ helps small teams track PTO requests, balances, carry-over, and approvals without building a whole HR process around it.
Free for up to 5 users. No credit card required.
PTO is easy to offer and annoying to run by hand.
The problem is not the idea of PTO. The problem is keeping requests, balances, carry-over, and approvals straight once more than a few people are involved.
The request is easy, the follow-up is not
Someone asks for PTO in Slack or email, but later you still have to remember whether it was approved and whether anyone updated the record.
Balances become your problem
Remaining days, accruals, and carry-over end up in a spreadsheet that only one person really understands.
The rules get inconsistent
Once exceptions and edge cases show up, people start handling PTO differently instead of following one clear process.
One place to run your PTO policy properly.
People request PTO, managers approve it, and balances stay connected to the actual rules instead of being patched together later in generic leave management software.
- Track requests and approvals in one place
- Keep PTO balances tied to the real policy
- Handle carry-over without spreadsheet cleanup
- Make the process easier for managers and the team
Try a PTO tracker that does the admin properly.
Set up a workspace, invite your team, and see whether Cala HQ handles PTO more cleanly than your current spreadsheet or message-based setup.
A good PTO tracker keeps the rules from drifting.
The team knows how PTO works, managers can approve it cleanly, and nobody has to rebuild the numbers every time a question comes up, whether you start with a free time-off tracker or need something made for small-business leave management.
Cleaner approvals
Requests stop bouncing around in messages and start following one clear approval path.
More trusted numbers
Balances, accrued time, and carry-over stay in sync with the policy instead of being hand-fixed later.
Fewer edge-case headaches
The process holds up better when join dates, policy rules, and exceptions start to pile up.
Less owner overhead
Founders and ops leads spend less time being the PTO spreadsheet and more time running the business.
What matters in a PTO tracker.
Not a giant feature list. Just the pieces that keep PTO accurate and easy to run.
Approval flow
Send PTO requests to the right person and keep the status clear.
Balances and carry-over
Track remaining days, accruals, and carry-over without rebuilding the math by hand.
Policy support
Handle fixed, accrued, carry-over, and unlimited setups without turning PTO into a mess.
Start free, then grow when your team does.
Cala HQ is free for up to 5 users. Paid plans keep the same core PTO tracking features, so you can get organized without overthinking the decision.
PTO tracker questions
Ready to stop running PTO by hand?
Set up Cala HQ in minutes and give your team one clear place to manage PTO.
Free for up to 5 users. No credit card required.