Leave management software for small teams, without the HR suite.
Cala HQ gives small teams one clear system for leave requests, approvals, balances, and visibility, without adding enterprise HR complexity.
Free for up to 5 users. No credit card required.
Leave management gets messy when nobody owns the system.
Small teams often handle leave through messages, spreadsheets, and memory. That works until approvals, balances, and team visibility start slipping.
Requests disappear
A request gets mentioned in Slack or email, then the team loses track of whether it was approved.
Balances get messy
Manual leave allowances, carry-overs, and accruals are easy to miscalculate when they live in a spreadsheet.
Managers lack visibility
People only discover someone is away when work is already blocked or resourcing decisions are too late.
One simple leave management system for the whole team.
Cala HQ keeps leave management practical: employees request time off, managers approve it, and the whole team gets a clear shared record instead of juggling a spreadsheet and a half-built time-off tracker.
- Employee leave requests and approvals in one place
- Balances, carry-over, and policies kept organized
- Shared visibility into who is away and what is coming up
- Built for small teams without dedicated HR staff
Try leave management that feels lightweight.
Set up a workspace, invite your team, and see whether Cala HQ gives you a clearer process than your current spreadsheet or chat-based workflow.
Leave management software should remove admin, not add more of it.
The win is simple: fewer surprises, cleaner records, and a leave process people can actually follow, whether you need a clean PTO tracker or something better suited to small-business leave management.
Less back-and-forth
People stop chasing approvals and checking old messages to figure out what was agreed.
Cleaner records
Requests, policies, balances, and approvals stay together instead of being spread across tools.
Better visibility
Managers and teammates can see who is away and plan work without guesswork.
Works across countries
Public holidays and distributed teams stay visible in the same system, even when people work in different places.
Everything small teams need from leave management software.
Enough structure to stay in control, without buying a bulky HR platform.
Approval workflows
Route requests to the right manager and keep every decision visible.
Accruals and carry-over
Handle fixed, accrued, carry-over, and unlimited leave policies without manual tracking.
Shared leave visibility
Keep today’s absences, upcoming leave, and public holidays visible in one place.
Start free, then grow when your team does.
Cala HQ is free for up to 5 users. Paid plans keep the same core leave management features, so you are not paying extra just to stay organized.
Leave management software questions
Ready for leave management that stays simple?
Set up Cala HQ in minutes and give your team one clear place to manage leave.
Free for up to 5 users. No credit card required.