The beautifully simple way to track team time-off
A shared team calendar with the tools to manage leave requests, approvals, and balances. Keep everyone in sync without spreadsheets or a full HR platform.
Free for up to 5 users · No credit card required
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Made for small teams
Get started without lengthy onboarding.
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Less admin for managers
Keep requests, approvals, and leave balances in one place.
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For international teams
Keep track of time off and public holidays across countries.
Set up in under 5 minutes
Three quick steps and your team has one clear place to request, approve, and track time off.
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01
Set your policy
Choose fixed, accrued, or unlimited leave. Set allowances, carry-over rules, and holidays for each country.
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02
Add your team
Invite your team members and organize them into teams. Assign a leave manager for each.
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03
You're done
Your team requests time off, managers approve with one click, and everyone stays in sync automatically.
Tracking time off gets messy when information is scattered.
Leave requests get harder to manage when they're spread across email, chat, and spreadsheets. Cala HQ is a simpler alternative to tracking vacation in spreadsheets, with requests, approvals, and balances in one place.
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Bloated HR Software
You shouldn't need a complex HR platform just to manage time off. Cala HQ gives small teams a clear way to handle requests, approvals, and balances without unnecessary complexity.
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The DM Black Hole
A quick "Can I take Friday off?" can get lost in chat, leaving managers unsure what's been requested or approved.
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Spreadsheet Nightmares
Constantly fixing broken formulas, manually calculating accruals, and answering "How many days do I have left?" every single week.
Built for how small teams actually work
No bloated HR suite. Just the features a small team actually needs.
Know who is off and what’s next
See today’s absences, leave balances, and upcoming time off in one clear view.
- See who is away today
- Check leave balances at a glance
- See upcoming time off
We do the heavy HR math for you
Stop manually calculating who gets what. Cala HQ handles the policy logic you need from practical leave management software without the bulky HR suite.
- Automated pro-rating for mid-year joiners
- Custom carry-over limits and expiration grace periods
- Precise accrual logic with maximum balance caps
One team, across countries
For teammates in supported countries, Cala HQ shows relevant public holidays alongside approved leave. A shared public holiday calendar for teams makes it easier to plan across locations while managing leave policies in one workspace.
- Built-in holiday calendars by country
- See holidays alongside approved team leave
- Manage leave policies across locations
Find Cala HQ around the web
Everything you need to manage leave effectively
From carry-over rules to reminders, Cala HQ covers the everyday details that help teams manage leave with less admin.
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One-Click Approvals
Review requests in Cala HQ and approve or decline them from one place.
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Personal Dashboard
Every employee sees their remaining balance and upcoming holidays at a glance.
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Google & Outlook Calendar sync
Keep everyone's calendars up to date with automatically synced leave.
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Pro-rated Accruals
Automatically calculate leave for mid-year joiners based on their exact start date.
"For quite a few years, time off at WE ARE CRISP was mostly Slack messages, emails, and me trying to remember who had mentioned what. It was not unusual to realise only that morning that someone was away. Cala HQ brought that into one place and made the whole thing feel under control."
Every plan includes everything.
Get the full Cala HQ experience on every plan. No feature gating, no hidden add-ons, just the tools you need to manage your team.
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Free
Up to 5 users
$0No credit card required
Start for free -
Team 10
Up to 10 users
$15/mo
Billed $180 annuallyChoose Team 10 -
Most popular
Team 25
Up to 25 users
$30/mo
Billed $360 annuallyChoose Team 25 -
Team 50
Up to 50 users
$55/mo
Billed $660 annuallyChoose Team 50
Need room for a larger team?
Contact sales for custom user limits, dedicated onboarding, and advanced admin controls.
No HR department required.
Cala HQ keeps time-off clear for teams that need practical leave management for small businesses, not a full HR department.
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Set it up fast
Invite the team, choose a policy, and start approving requests without weeks of onboarding.
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Know who is off
One shared calendar replaces scattered messages, spreadsheet tabs, and morning guesswork.
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Keep costs predictable
Simple plans for small teams, with no feature maze or enterprise software overhead.
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Stay in control
Keep leave records, approval history, and workspace access organized in one place.
Common questions
Ready to stop guessing who's off today?
Set up your workspace in under 5 minutes. Free for up to 5 users.
No credit card required.