A vacation tracker your team will actually use.
Track vacations, approvals, balances, and upcoming time off in one clear place, without spreadsheets or bulky HR software.
Free for up to 5 users. No credit card required.
Vacation tracking falls apart when everyone does it differently.
One person mentions it in Slack, another adds a calendar event, and someone else updates a spreadsheet later. That is how teams end up looking for a spreadsheet alternative.
Requests are informal
Vacation requests start as messages and get lost between conversations, inboxes, and good intentions.
Balances are unclear
People keep asking how many days they have left because nobody fully trusts the manual record.
Surprises happen late
Managers only realize someone is out when deadlines, handoffs, or meetings are already affected.
One vacation tracker for requests, balances, and visibility.
People request vacation, managers approve it, and the team can see what is booked and what is coming up in one employee leave calendar.
- Vacation requests and approvals in one place
- Shared view of who is out and when they return
- Remaining allowance kept visible and organized
- Built for small teams that do not want extra HR overhead
Try a simpler way to track vacations.
Set up a workspace, invite your team, and see whether Cala HQ is easier to run than your current spreadsheet or message-based process.
A vacation tracker should keep the team aligned.
The real benefit is simple: fewer surprises, less chasing, and a clearer sense of who is available because your time-off tracker is finally in one place.
Clear vacation plans
People can see booked leave and upcoming trips without checking several tools or asking around.
Cleaner approvals
Vacation requests stop living in scattered messages and start following one clear process.
More trusted records
Taken days, remaining allowance, and carry-over stay together in one place.
Less manager overhead
Owners and team leads spend less time checking status and more time planning real work.
Everything a small team needs in a vacation tracker.
Enough structure to keep vacations organized, without forcing your team into a heavyweight system.
Approval routing
Send vacation requests to the right manager and keep approval status visible.
Shared vacation view
Keep booked leave, upcoming absences, and public holidays visible in one place.
Leave allowances
Track remaining vacation days, carry-over, and policy rules without manual calculations.
Start free, then grow when your team does.
Cala HQ is free for up to 5 users. Paid plans keep the same core vacation tracking features, so you can stay organized without overcommitting.
Vacation tracker questions
Ready for a vacation tracker your team can trust?
Set up Cala HQ in minutes and give your team one clear place to manage vacations.
Free for up to 5 users. No credit card required.